Although the ideas behind them are good, a clear and concise wording could make all the difference between enriching writing and a tedious and uninformative one. Here are some recommendations for your business writing to go in the right direction:
1. Be brief
The golden rule: keep it simple. A simply structured sentence does not have to reflect a simplistic thought: it is about communicating ideas clearly. Create short sentences with the necessary words. If you don’t need a word, take it away! Nothing can be worse than expressing good ideas in too many words.
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2. Clarity first
This is not the time to flaunt your vast vocabulary. Try that your prayers are understood perfectly in the first reading. Forget about using elaborate words, foreign words, or scientific terms to explain a point: it might seem that you are trying too hard to look good. Be selective with the words when expressing your thoughts.
3. Be nice
Excellent business writing is pleasant to the naked eye, but it has deep content: like a good movie, it can be seen a dozen times. You should easily hook the reader and offer attractive and useful content at the same time.
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4. Think about what you want to communicate
Before putting the pen on the sheet or fingers on the keyboard, think carefully about what you want to convey. Each statement must have a thesis and a value proposition.
5. Go to the point
Forget about turning the subject a thousand times before submitting your thesis: in fact, your main idea should be in the first paragraph. When you finish with an approach, move quickly to the next.
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6. Use active phrases
Actively structured sentences are much more dynamic and easier to read. He prefers “John prepared the presentation” to “The presentation was prepared by John.”
7. Use the right words
Avoid using adverbs that end in “mind”: basically, essentially, completely … likewise, avoid using phrases like “in other words” and “therefore.” Stay with the essentials.
8. Be honest
Do not tell people how to travel; Show them photos of your vacation. If you try to be grandiloquent on issues that you don’t matter, you might seem uninteresting. Instead of preaching, share what you have learned in an honest way. People love to hear the experiences of others.
9. Get feedback
An idea is nothing without a reaction. The reactions are oxygen for writing. Prepare to receive feedback, such as criticism and comments. So, you can polish your work.
10. Limit punctuation marks
Forget about filling the entire text with exclamation marks. There are other, more effective ways to keep readers interested in what you are communicating to them.